Learn how to set up engaging virtual meetings in this interactive workshop. Discover techniques for engaging participants, helpful online tools, and the importance of body language, eye contact, and timing. Ideal for Zoom or Microsoft Teams users, this workshop will maximize participant engagement and create effective virtual meetings.
Overview
Syllabus
Module 1 – Best practices for hosting virtual meetings
I. Setting up
- Check your sound and camera
- Check your settings—share screen, share sound, annotate
- Check your background (tell the story about my interview)
II. Pre-work
- Send out key agenda items in advance
- Have a moderator/ time-keeper
III. General
- Watch your posture, limit body movements
- Eye contact—watch yourself
- Always assume the microphone is on
- Noisy jewelry
IV. Great content
- Don’t read to your audience when presenting slides
- Don’t use too much text on the slides
Module 2 – Hosting an interactive meeting
V. Getting started
- Getting to know the functions of the platform
- Break the ice
- Have a clear agenda
- Set expectations
VI. Engaging participants
- Attendee vs. participant
- Take the best from face-to-face meetings
- Make the session interactive, animated
- Gamification and interactive problem-solving
- Assign interactive listening tasks
- Assign different roles if appropriate
VII. Meeting interactivity
- Screenshot
- Zoom functions: co-annotations, enable virtual backgrounds, breakout rooms, raise hand feature
- Google forms, create a poll or survey
- Jamboard, interactive whiteboard
VIII. Timing
- Pace
- Time limits
- Schedule breaks
- Start the training on time
- Interaction every 10 minutes
IX. Ending the meeting
- Conclude with clear action items
- Share meeting notes
